Bubble Event Rentals - Frequently Asked Questions

Bubble provides design-forward rental furniture and décor for events of all sizes. Our collections include lounges, sofas, chairs, bars, backdrops, side tables, and accent pieces curated to create a cohesive environment.

We regularly support weddings, corporate programs and off-sites, product launches, trade shows, galas and fundraisers, brand activations, photo/video productions, and private celebrations. Whether you need a single vignette or a full venue build-out, we can scale to your floor plan and guest flow.

We operate from three showrooms/warehouses and service the surrounding regions:

• MIAMI — 2400 Commerce Center Way, Suite 200, Pembroke Park, FL 33023 · 954-539-0732 · info@bubblemiami.com
• ORLANDO — 2613 Consulate Drive, Suite 800, Orlando, FL 32819 · 954-539-0732 · info@bubbleorlando.com
• NEW YORK — 1250 Valley Brook Ave, Suite 101, Lyndhurst, NJ 07071 · 201-933-0555 · info@bubblenyc.com

If your event is outside these metro areas, share your details—when routing and inventory allow, we may be able to assist.

Yes. Delivery and strike are handled by our crews. We coordinate arrival windows with your venue, place items according to your layout (or on-site guidance), and collect everything after the event. Each piece is padded and inspected to arrive event-ready.

As soon as your date and venue are set. Signature pieces and peak weekends can book quickly. Early requests generally offer the best availability. On tighter timelines, contact us with your must-have items and delivery constraints so we can check inventory and routing.

Send your event date, venue, city, guest count, load-in details (dock, elevator, stairs, distance from truck), and any floor plan or inspiration boards. If you have preferred items, include links or SKUs. We’ll confirm availability and pricing and can propose ready-made lounge groupings if you want a faster path to a cohesive look.

Absolutely. Share your floor plan and any brand or wedding palette notes. We can suggest lounge clusters, bar zones, and traffic-friendly seating configurations. We tailor quantities to your guest flow—e.g., cocktail reception vs. all-night lounge—and adapt footprints to venue guidelines.

We carry outdoor-ready options. For lawns, decks, rooftops, or pool areas, we’ll advise on appropriate materials and any surface protection. Weather plans are important—please discuss tenting and contingencies with your planner/venue so we can coordinate accordingly.

Your quote outlines items, quantities, services, and estimated logistics. To reserve, sign the agreement and pay the deposit. The balance is typically due before delivery. Your proposal will state the exact terms for your order.

Adjustments are often possible before final confirmations, subject to inventory and routing. The earlier you request changes, the easier it is for us to accommodate. Your agreement includes specifics on modification timelines and any applicable fees.

Pieces are prepped, wrapped, and handled with care. If an item is damaged or missing at strike, restoration or replacement fees may apply as described in your agreement. Please brief your on-site team and vendors on usage guidelines to help protect the furniture.

Many venues have load-in rules (docks, elevator bookings, access paths) and event guidelines. Share any venue requirements when you inquire so we can advise what information we need and coordinate logistics in advance.

Our service is primarily full-service delivery, placement, and strike by our crews. If you have a specific logistics scenario, include it with your request and we’ll advise what may be possible for your event.

We coordinate with your planner and venue to select a delivery and strike window that works with the event timeline, venue access, and routing. If your venue has limited access times, please share those constraints up front so we can plan properly.

Ensure the path from truck to final placement is clear of obstacles and reserved with the venue where needed (elevators, docks, gates). Floors should be dry and ready. If you plan to move pieces during the event, assign a point person and review safe-handling basics with our crew on site.

Yes. We frequently collaborate with planners, venue managers, catering, florals, AV, and brand teams. Introduce your team in your initial email so we can coordinate layouts, access, and timelines efficiently.

Showrooms are available by appointment at our Miami, Orlando, and New York metro locations (see addresses above). Appointments help us prep pull-lists and show you relevant pieces side by side.

Tell us about stairs, elevator dimensions, loading distances, and any narrow doorways or turns. These details help us plan crew size, gear, and timing, and ensure the pieces you select can be delivered safely to the final location.